Overview
A specific slot is a one-off time you add to a Calendar schedule by hand, instead of letting a pattern generate it. Specific slots cover the cases a repeating pattern can't — an irregular date, a one-time window, or a slot that spans more than a single day. This article covers when and how to add one.
Users must be Super Users, be listed as an Owner on a Schedule, or have one of the following Roles:
Schedules: Create or Modify
Why this matters: Patterns handle the regular cadence; specific slots handle the exceptions. Together they let one Calendar schedule cover both a routine and its irregular variations without a second Schedule.
When to use a specific slot
A one-off date that doesn't repeat — a special event or a one-time audit.
An irregular cadence — Monday–Wednesday one week, Thursday–Saturday the next.
A window that crosses midnight or spans multiple days, which a single-day pattern can't express.
Creating a specific slot
1. Open the calendar view and pick a date
In the Schedule's calendar view, click the start date for the slot.
2. Set the start and end
In the Configure Specific window, set the start and end date and time. These can span more than one day.
3. Add optional timing rules
Optionally enable a Grace Period and reminders.
4. Save
Click Save Changes to add the slot.
Best practice: To reuse a slot's values on other dates, enable Use values as preset when creating new specifics before saving — then each new date you click reuses the same window, grace, and reminders.
Frequently asked questions
Q: When should I use a specific slot instead of a pattern?
A: Use a pattern for anything that repeats on a weekly rhythm within a single day. Use a specific slot for one-offs, irregular weeks, or multi-day windows.
Q: Can a specific slot and a pattern exist on the same Schedule?
A: Yes. A Calendar schedule can mix pattern slots and specific slots freely.