Overview
You can correct or remove a Timesheet entry until it's approved. Once it's approved, it's locked for its owner: only Super Users and users with Timesheets › Administrate can change or delete it, or click Reject Approval so the owner can correct it.
Editing never changes an entry's approval state. Every new entry starts as Awaiting Approval, and only Approve and Reject Approval change that. To log time in the first place, see Create a Timesheet Entry.
At a glance |
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Who can do this | The entry's owner, while it's Awaiting Approval. Any entry, including approved ones: Super Users or a Role with Timesheets › Administrate |
Where | Backend: Timesheets, or Assignments › an Assignment › Timesheet entries. App: an Assignment's Timesheet tab |
Works on | Backend (web), Mobile app, Public API |
Availability | All organizations |
Who can change an entry
Entry state | Entry's owner | Super User or Timesheets › Administrate |
Awaiting Approval | Can edit and delete | Can edit and delete |
Approved | Can't edit or delete | Can edit and delete in the Backend, or click Reject Approval first |
An edit keeps the entry's state: an approved entry stays Approved, and an entry awaiting approval stays Awaiting Approval. In the mobile app, approved entries can't be edited at all, even by administrators — use the Backend.
Edit an entry in the Backend
1. Open Timesheets
In the Mobaro Backend, go to Timesheets. Users without Timesheets › Administrate see only their own entries.
2. Find the entry
Use the filters for time range, User, Show Unapproved and Entry Type, or search. Approved entries are marked with an Approved icon.
3. Open the editor
Select the entry and click Edit, or double-click it, to open Update time entry.
4. Change the entry and save
Change the Description, the Type and the time, on the Start / End time or Time spent tab. Super Users and users with Timesheets › Administrate can also change the User. Click Save.
You can also work from the Assignment: select it in Assignments, click Timesheet entries, select the entry and click Update time entry.
Edit an entry in the mobile app
Open the Assignment and its Timesheet tab, then tap the entry to open Time entry. Change the Description, Type or time and save, or delete the entry and confirm. Approved entries show a check mark; tapping one shows Approved timesheet entries cannot be edited.
Delete an entry
1. Select the entry
On the Timesheets page, select one entry. You can also select it in an Assignment's Timesheet entries.
2. Delete it
Click Delete time entry and confirm with Yes. The button only appears if you're allowed to change the entry.
🛑 Critical: Deleting a Timesheet entry can't be undone in Mobaro — there's no restore. The entry disappears from the Timesheets page, but the Mobaro API still returns it with isDeleted: true. Integrations and payroll exports built on the API must filter out deleted entries.
Entries after an export
Mobaro doesn't lock entries when a pay period closes or after an export; only approval locks them, and only for their owners. An export is a snapshot, so a later edit or deletion doesn't change a file you've already exported. See Reporting and exporting Timesheets.
Best practices
Check your entries before they're approved; after approval only an administrator can change them.
Edit an entry rather than deleting and re-creating it, so it keeps its history.
When you correct someone else's entry, tell them what changed and why — Mobaro doesn't notify them.
If you use Reject Approval so a user can correct an entry, approve it again afterwards.
After changing entries from a period you've already exported, export again and update payroll or billing.
Frequently asked questions
Where do I find my timesheet entries to change them?
In the Backend, go to Timesheets: it lists your own entries, and administrators see everyone's. You can also open an Assignment's Timesheet entries. In the app, entries are listed per Assignment on its Timesheet tab.
Why can't I edit or delete my timesheet entry?
It has been approved, and approved entries are locked for their owner — the app shows Approved timesheet entries cannot be edited. Ask a Super User or a user with Timesheets › Administrate to change it, or to click Reject Approval so you can.
If an administrator edits an approved entry, does it go back for approval?
No. Editing never changes an entry's approval state, whoever makes the edit. An approved entry stays Approved. To have it reviewed again, select it on the Timesheets page and click Reject Approval.
Can I undo a deleted timesheet entry?
No. There's no restore in Mobaro, so the entry has to be logged again. The deleted entry is still returned by the Mobaro API, marked isDeleted: true.
What can I do with Timesheets › Administrate?
Approve entries and Reject Approval, see everyone's entries on the Timesheets page, log time for other users, and edit or delete any entry — including approved ones — in the Backend. See Approving and rejecting Timesheet entries.