Overview
A Requisition is how you request the Products a job needs. Requisitions are raised on an Assignment — when a work order calls for parts, you add them to the Assignment as a requisition, drawing from a source Warehouse. Fulfilling the requisition moves the stock and ties what was used back to the job that needed it. This article covers raising one on an Assignment and fulfilling it, in full or in part.
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Why this matters: Raising requisitions on the Assignment ties stock to the work that consumes it. You get a controlled, recorded release from the Warehouse and a clear answer to "what parts did this job use?" — instead of stock leaving a shelf with no link to why.
How a Requisition flows
Raised on an Assignment — from a work order, you list the Products and quantities needed and the source Warehouse to draw from. The Assignment is the requisition's origin.
Fulfilled — the request is actioned, moving stock out of the source Warehouse to the job. You can fulfil the full request or only part of it.
Recorded — the movement shows in the affected Products' stock history and stays linked to the Assignment.
Raise a Requisition on an Assignment
Open the Assignment
Open the Assignment that needs the parts. Requisitions are raised from within the Assignment, so the stock request is tied to that job from the start. For Assignments themselves, see How to create and delegate an Assignment.
Add a Requisition
Add a Requisition to the Assignment, then add a line for each Product, its quantity, and the source Warehouse to draw it from. Submit it for fulfilment.
Note: Different lines can draw from different source Warehouses if needed — useful when no single Warehouse holds everything the job requires.
Check before you submit: A Requisition can't be edited once it's been submitted — that includes the Products, the quantities, and the source Warehouse on each line. Review the lines carefully before submitting; if something isn't right afterwards, raise a new Requisition with the correct details.
Fulfil a Requisition
Fulfilling a Requisition releases the requested stock. Open the Requisition and complete its fulfilment to move the Products out of the source Warehouse to the job. Stock levels and history update to reflect the movement, and the requisition stays linked to its Assignment.
Fulfilling part of a Requisition
You don't have to fulfil everything that was asked for. If only some of the parts are available — or you're handing over what you have now — you can fulfil a smaller quantity than was requested, and the stock movement reflects what you actually released.
What you can't change at fulfilment is where the stock comes from. Each line draws from the source Warehouse chosen when the Requisition was raised.
Best practice: Fulfil against what's physically handed over, not what was asked for. Releasing three of a requested five and recording three keeps stock levels honest — recording five when only three left the shelf puts your Warehouse out by two and hides the shortfall from whoever checks next.
Frequently asked questions
Q: Where do I raise a Requisition?
A: On an Assignment. Requisitions are part of the work order — you add the Products a job needs from within the Assignment, so the stock request and the job stay linked.
Q: Can I edit a Requisition after submitting it?
A: No. Once submitted, a Requisition's Products, quantities, and source Warehouses are fixed. Check the lines before you submit, and raise a new Requisition if the details need to change.
Q: Can I fulfil only part of a Requisition?
A: Yes. Fulfil the quantity you're actually releasing — you don't have to supply everything that was requested.
Q: Can I fulfil a line from a different Warehouse than the one requested?
A: No. The source Warehouse is set when the Requisition is raised and can't be changed at fulfilment.
Q: What's the difference between a Requisition and a transfer?
A: A transfer is you moving stock between Warehouses directly. A Requisition is a request for the Products a job needs, raised on its Assignment and then fulfilled. See Adjusting and transferring stock.
Q: Can one Requisition pull from several Warehouses?
A: Yes. Each line can specify its own source Warehouse, so a single Requisition can gather Products from more than one location.
Q: Does fulfilling a Requisition change stock levels?
A: Yes. Fulfilment moves the stock out of the source Warehouse and records it in the Products' stock history. See Warehouses and stock levels.