Overview
The Library is where Mobaro keeps reference material — manuals (PDFs), videos and links — organized in folders. You attach Library content to Checklist questions, so operators can open the right manual page or training video while they work. When a manual changes, you update it once in the Library and every question that uses it shows the new file.
This article covers adding content and attaching it to Checklists. Who receives Library content in the mobile app and on RideOps is set on each folder — see Use permission folders in the library.
At a glance |
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Who can do this | Super Users, or a Role with Manuals and Directories › Create (which includes View, Modify and Delete for your own content). Attaching content to questions needs Checklists › Create or Modify. |
Where | Library; for Checklists, the question editor's Manuals, Videos and Links |
Works on | Backend (web) to manage. Content is viewed in the mobile app and on RideOps. |
Availability | All organizations |
💡 Why this matters: Without the Library, every Checklist that needs a manual carries its own copy, and a manufacturer update means finding and replacing each one. With the Library, you replace the file once and every linked question uses it.
What the Library holds
Manuals — PDF documents such as manufacturer manuals, SOPs and regulatory documents. A manual can have Sections (page ranges) and several Versions; see Manual Sections and Versions — advanced Library content.
Videos — links to videos on YouTube or Vimeo. Mobaro doesn't host video files.
Links — web addresses such as manufacturer portals or internal wikis. See Adding external Links to the Library.
⚠️ Heads-up: Manual files must be PDFs. Remove any password from a PDF before uploading, or it can't be split into Sections. Manual and version names can't contain . / @ : ; or ~. Link URLs must start with HTTP, HTTPS or FTP.
Set up Library folders
Plan your folders before uploading, so content stays easy to find on a phone.
1. Open the Library
Go to Library in the Backend menu.
2. Create a folder
Select where the folder should go — your organization at the top, or an existing folder to make a sub-folder — and click Create Folder. In Create new directory, enter a Name such as Ride manufacturer manuals or Aquatics SOPs.
3. Set who receives it
Add Publish Recipients and, if needed, Publish Targets, then click Save. These decide who gets the folder's files in the app and on RideOps; see Use permission folders in the library. To change a folder later, select it and click Edit.
Add a manual
1. Start the manual
Select the folder, click Create (the + icon) and choose Manual.
2. Name it
Enter a Name and, optionally, a Description. Operators see the name in the app, so be specific: Coaster X — Operator manual v3.2 beats manual.
3. Upload the PDF
Under Versions, the manual starts with one version. Upload the PDF there. Use Add Version for another version, and Sections to mark page ranges you want to link to separately.
4. Save
Save the manual. It can now be attached to Checklist questions. To replace the file later, edit the manual and upload the new PDF in its version.
Add a video
1. Start the video
Select the folder, click Create and choose Video. Enter a Name and, optionally, a Description.
2. Add the video link
Click Add Version and paste the URL of the video on YouTube or Vimeo. Give the version a Version Name if you'll have several, for example one per language. Save the video.
Attach content to a question
1. Open the question
Open the Checklist in the Checklist editor and select the question. See How to create a checklist.
2. Add the content
In the question's Manuals, Videos or Links section, click the Add Manual, Add Video or Add Link icon, and pick the item from the Library folders.
3. Choose a section
For a manual with Sections, choose a Section to open only those pages, or The Entire Manual. Click OK, then save the Checklist.
Content attached to a question is always delivered to the Users who get that Checklist, whatever the folder's publishing settings.
Delete Library content
🛑 Critical: Deleting a manual, video or link removes it from every Checklist question that uses it. Deleting a Library folder also deletes all of its sub-folders and every manual, video, and link in them. Neither can be undone. Move anything you want to keep before you delete.
Best practices
Organize by content type first, then by department or ride: Manufacturer manuals › Coasters, Internal SOPs › Maintenance, Training videos › New hire.
Keep folders shallow — operators browse them on a phone.
Split long manuals into Sections, so a question opens only the pages it needs.
Replace files in the existing manual instead of uploading a new one, so every linked question stays current.
Frequently asked questions
How do I add documents to the Library?
Select a folder, click Create, choose Manual, name it and upload the file. Only PDF files are accepted; save other documents as PDF first. For web pages, add a Link instead.
How do I add a sub-folder?
Select the folder it should sit in and click Create Folder. A sub-folder inherits the Publish Recipients of the folders above it.
Users can't see the files in the Library. Why?
The folder's publishing settings decide who receives its files in the app and on RideOps. See Use permission folders in the library.
Can I upload a video from my computer?
No. Videos must be on YouTube or Vimeo, and the Library stores the link. For internal videos, upload them to one of those services with a sharing setting that lets your operators watch them.
What happens to my Checklists if I delete a manual?
Checklists lose their reference to it: the manual is removed from every question it was attached to, and this can't be undone. To update a manual, upload a new file to it instead of deleting it.